CITY OF PALM COAST

INVITATION TO BID

ITB-UT-26-12

WATER TREATMENT PLANT NO. 3 EXPANSION

SCOPE OF SERVICES: Upgrades to the Citys Water Treatment Plant No. 3 to increase its treatment capacity from 3.0 MGD to 4.5 MGDincluding two new reverse osmosis (RO) treatment skids; two new cartridge filters; two new membrane feed pumps; one new clearwelltransfer pump; one new concentrate disposal pump; new chemical feed pump skids for corrosion inhibitor, sodium hypochlorite,ammonium sulfate, and antiscalant; provide and install replacement membrane units in the existing RO treatment trains uponcommissioning of the new trains and associated piping, valves, fittings, supports, site work, instrumentation, controls, and electricalsystems as shown on the Drawings.

CONTRACT TIME: Total construction time to achieve Substantial Completion is seven hundred and twenty (720) consecutive calendar daysfrom the date of the Notice to Proceed, with an additional thirty (30) consecutive calendar days to achieve Final Completion.

DOCUMENT, AVAILABILITY, SUBMISSION, OTHER INFORMATION: Bid documents are available at no-cost through the Citys ProcurementPortal at (https://palmcoastgov.bonfirehub.com/portal). Bid submittals shall be received electronically through the Citys ProcurementPortal by the specified time and date. No other method of submission will be allowed or considered (i.e. mailed, emailed, or hand delivered).

CONTACT: All prospective Bidders are hereby instructed not to contact any member of the City of Palm Coast City Council, City Manager,or City of Palm Coast staff members other than the noted contact person(s) regarding this bid/request at any time prior to the bid/requesthaving been formally presented to, and voted on by, the City Council. Any such contact shall be cause for rejection of your bid/requestsubmittal.

QUESTIONS: Any questions concerning the intent, meaning and interpretations of the bid documents including the draft agreement, shallbe requested in writing through the Citys Procurement Portal Web Page (https://palmcoastgov.bonfirehub.com/portal) at least seven (7)

calendar days prior to the due date.

ADDENDA: Should revisions to the bid documents become necessary; the City shall post addenda information on the Citys ProcurementPortal Web Page (https://palmcoastgov.bonfirehub.com/portal). All Bidders should check the Citys Procurement Portal Web Page at leastthree (3) calendar days before the date fixed to verify information regarding Addenda. Bidder shall sign, date, and return all addenda withtheir bid submittal. Failure to do so shall result in rejection of the bid submittal as unresponsive.

BID SECURITY/BID BOND: A Bid Bond shall accompany each Bid if the Bid amount is one-hundred thousand dollars ($100,000) or greater.

The Bid Bond shall be for an amount not less than five percent (5%) of the Bid price and shall be made payable to the City as a guaranteethat the Bidder will not withdraw his/her Bid for a period of one hundred twenty (120) days after the Bid closing time.

PERFORMANCE, PAYMENT, & MATERIAL AND WORKMANSHIP BONDS: In the event the Contract is awarded to the Successful Bidder andwill enter into a written Agreement with the City and furnish a Payment Bond and Performance Bond in an amount equal to the ContractPrice. The Material and Workmanship Bond shall be in an amount equal to ten percent (10%) of the Contract Price as adjusted on the FinalApplication for Payment. The Bidder will forfeit their Bid Security if they fail to do so. All Bonds shall be secured from or countersignedby an agency or surety company recognized in good standing and authorized to do business in the State of Florida.

AWARD OF CONTRACT: All submittals will be evaluated by City staff in accordance with the criteria set forth in the bid documents. The Cityreserves the right to reject all bids/submittals, and to solicit and re-advertise for new bids, or to abandon the project in its entirety at anytime during the process including, but not limited to, after the Notice of Intent to Award. Pursuant to Florida Statutes 287.05701, the Citywill not give preference to or request documentation of or consider a vendors social, political, or ideological interests when determiningthe vendors qualifications.

MANDATORY PRE-BID MEETING: September 24, 2026 at 2:00 PM

QUESTION DEADLINE: October 6, 2026 at 2:00PM

QUALIFICATIONS AND BID DEADLINE: October 20, 2026 at 2:00 PM

PLEASE NOTE: IF A MANDATORY PRE-BID MEETING IS REQUIRED, ONLY THOSE CONTRACTORS ATTENDING THE MANDATORY PRE-BIDMEETING WILL BE ALLOWED TO SUBMIT BIDS.

PUBLIC OPENING: The public opening shall take place October 20, 2026 at 2:00 PM, or shortly thereafter, at the City of Palm Coast City Hall, locatedat 160 Lake Avenue, Palm Coast, FL 32164.

ADA INFORMATION: Persons with disabilities needing assistance to participate in any of the proceedings should contact the HumanResources Office ADA Coordinator at 386-986-2570 at least forty-eight (48) hours in advance of the public opening, pre-bid meeting, or any otherproceeding related to this bid.

FOR PUBLICATION ON WEDNESDAY, September 16, 2026

And WEDNESDAY, September 23, 2026

CITY OF PALM COAST

PROCUREMENT OFFICE

160 LAKE AVENUE, PALM COAST, FL 32164

www.palmcoastgov.com

(386) 986-3730

NT#12628892 9/16, 9/23/2026