Landscape and Irrigation Installation Services
Notice Of Request For Proposals For Construction Services
CITY OF LAKE WALES, POLK COUNTY, FLORIDA
The Peace Crossing Community Development District (District) is a local unit of special-purpose government established under Chapter 190, Florida Statutes, for the purpose of planning, financing, constructing, operating and maintaining public infrastructure improvements. The District hereby requests proposals from firms to provide labor, materials, equipment, and construction services necessary for the Districts ViaTerra Blvd Landscape and Irrigation Installation Services Project (Project). The Project consists of construction and/or installation of Landscape work improvements along ViaTerra Blvd for the Peace Crossing community, including, but not limited to, site preparation, material procurement, installation and maintenance required until final acceptance. Notable features of the project include installation of a groundwater well, irrigation pump station, design and installation of an irrigation system, and installation of proposed landscaping.
The Project is more particularly defined in the project manual (Project Manual), which includes the plans and specifications for the Project prepared by Stantec Consulting Services, Inc. (Design Architect) and distributed by Stantec Consulting Services, Inc. (District Engineer). The construction services will be performed under a fixed-price contract and in accordance with all applicable local, State, and Federal laws, regulations, and executive orders, including, but not limited to Polk County, City of Lake Wales, and Florida Department of Environmental Protection (FDEP).
The Project Manual, consisting of instructions to Proposers, technical information, contract forms, Proposal forms, construction plans, and other materials, will be available upon request from rebecca.tucker@stantec.com beginning September 18, 2026 at 9:00 a.m. (EST). The District reserves the right in its sole discretion to make changes to the Project Manual up until the time the Proposals are opened, and to provide notice of such changes only to those proposers who have indicated their intent to submit a Proposal by attending the pre-proposal conference (described herein) and registering at that meeting.
To be eligible to submit a proposal, and in addition to any other requirements set forth in the Project Manual, an interested firm must hold all required local, state and federal licenses in good standing and be authorized to do business in Polk County and the State of Florida. TIME IS OF THE ESSENCE WITH RESPECT TO THE PROJECT.
There will be a mandatory pre-proposal conference held remotely via Microsoft Teams on September 24, 2026 at 11:15 a.m. (EST). Failure to attend may preclude a Proposer from responding to this Request for Proposal. Access to the remote conference is as follows: https://teams.microsoft.com/meet/262891865415062?p=eoB6z2Sz1xE6rMssOV, Meeting ID: 262 891 865 415 062, Passcode: g8Fx6jT7, Dial in by phone, +1 587-414-2460,,635198715# Canada, Edmonton), (833) 266-3861, 635198715# Canada (Toll-free), Find a local number, Phone conference ID: 635 198 715#. More information regarding the remote conference may be requested from the District Engineer. Any interested party who requires special accommodations and is unable to attend the mandatory pre-proposal conference remotely is asked to contact the District Engineer, Travis Fledderman, in advance at least 48 hours before the meeting at rebecca.tucker@stantec.com for assistance. All interested parties are encouraged to submit questions and comments related to the pre-proposal conference to the District Engineer, Travis Fledderman, in advance at rebecca.tucker@stantec.com, to facilitate consideration of such questions and comments during the meeting.
Firms desiring to provide services for this Project must submit one (1) original and one (1) electronic copy (PDF format, Schedule of values in an Microsoft Excel and PDF format, all documents included on a USB flash drive) of the required proposal no later than October 22, 2026 at 10:00 a.m. (EST), at 2300 Glades Road, Suite 410W, Boca Raton, Florida 33431, c/o Ernesto Torres, District Manager (or at an alternative location to be determined and announced). Proposals received after that time will not be considered. Additionally, each Proposer shall supply a bid bond, or cashiers check, made payable to the District and in the sum equal to five percent (5%) of the total amount of the bid with its proposal. Proposals shall be in the form provided in the Project Manual and submitted in a sealed envelope, marked with a notation RESPONSE TO PROPOSAL FOR PEACE CROSSING COMMUNITY DEVELOPMENT DISTRICT LANDSCAPE AND IRRIGATION INSTALLATION SERVICES . The District reserves the right to return unopened to the proposer any proposals received after the time and date stipulated above. Each proposal shall remain binding for a minimum of ninety (90) days after the proposal opening.
Proposals will be evaluated in accordance with the criteria included in the Project Manual. The District reserves the right to reject any and all proposals, make modifications to the work, award the contract in whole or in part with or without cause, waive minor or technical irregularities in any proposal, as it deems appropriate, and if the District determines in its discretion that is in the Districts best interest to do so. Any protest of the Project Manual, including, but not limited to the terms and specifications, must be filed with the District within 72 calendar hours (excluding Saturdays, Sundays and state holidays) after the Project Manual becomes available to Proposers, together with a protest bond in a form acceptable to the District and in the amount of $50,000.00. In the event the protest is successful, the protest bond shall be refunded to the protestor. In the event the protest is unsuccessful, the protest bond shall be applied towards the Districts costs, expenses and attorneys fees associated with hearing and defending the protest. Failure to timely file a protest, or failure to timely post a protest bond, will result in a waiver of proceedings under Chapter 190, Florida Statutes, and other law. Additional requirements for filing a protest can be found in the Districts Rules of Procedure, which are available upon request.
The successful proposer will be required upon award to furnish a payment and performance bond for one hundred percent (100%) of the value of the contract (as described in the Project Manual), with a surety acceptable to the District, and in accordance with Section 255.05, Florida Statutes.
All questions regarding the Project Manual or the Project shall be directed in e-mail only to Travis Fledderman, District Engineer, at rebecca.tucker@stantec.com, with e-mail copies to Ernesto Torres, District Manager, at torrese@whhassociates.com, Michael Eckert, District Counsel, at michael.eckert@kutakrock.com, and Kate John, District Counsel, at kate.john@kutakrock.com.
NOTICE OF SPECIAL MEETING TO OPEN PROPOSALS
Pursuant to Section 255.0518, Florida Statutes, the proposals will be publicly opened at a special meeting of the District to be held on October 27, 2026 at 10:00 a.m. (EST) at the City of Davenport Tom Fellows Community Center, 207 North Boulevard West, Davenport, Florida 33837. The purpose of the special meeting will be to announce the names of the proposers and pricing. No decisions of the Districts Board of Supervisors (Board) will be made at that time. A copy of the agenda for the meeting can be obtained from Ernesto Torres (District Manager), at 2300 Glades Road, Suite 410W, Boca Raton, FL 33431 561-571-0010, or by emailing torrese@whhassociates.com.
Information about how the meeting will occur, assistance connecting to the meeting, or arranging further accommodations for participation, and an electronic copy of the agenda may be obtained by contacting the District Manager, at 2300 Glades Road, Suite 410W, Boca Raton, FL 33431, 561-571-0010, or by emailing torrese@ whhassociates.com.
The meeting is open to the public and will be conducted in accordance with the provisions of Florida law. If held in person, there may be occasions when one or more Board Supervisors or staff members will participate by telephone. At the above location will be present a speaker telephone so that any Board Supervisor or staff member or the public can attend the meeting and be fully informed of the discussions taking place either in person or by telephone communication. The meeting may be continued in progress without additional notice to a time, date, and location stated on the record.
Any person requiring special accommodations to participate in this meeting is asked to advise the District Managers Office at 561-571-0010, at least 48 hours before the meetings. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955-8771 (TTY) / 1-800-955-8770 (Voice), for aid in contacting the District Managers Office.
Any and all questions relative to this Request for Proposals, the Project or the special meeting shall be directed in writing by e-mail only to Travis Fledderman, District Engineer, at rebecca.tucker@stantec.com, with e-mail copies to Ernesto Torres, District Manager, at torrese@whhassociates.com, Michael Eckert, District Counsel, at michael.eckert@kutakrock.com, and Kate John, District Counsel, at kate.john@kutakrock.com. No phone inquiries please.
Travis Fledderman
District Engineer
September 18, 2026 26-01967K