LEGAL NOTICE TO BIDDERS

ITB-26-16-CW - Water Treatment Plant

Transfer Pump Station Modifications

Notice is hereby given that the City of Port Orange is soliciting proposals for ITB-26-16-CW - Water Treatment Plant Transfer Pump Station Modifications. Proposals will be accepted in the City Clerks Office, Port Orange City Hall, 1000 City Center Circle, Port Orange, Florida 32129 until 2:30 pm Eastern Standard Time (EST) on Friday, October 23, 2026, which may be amended by addendum issued by the City. All untimely proposals will not be considered and will be returned to the Respondent unopened. All proposals will be evaluated to ensure they contain all the required forms in order to deem the Respondent responsive or non-responsive. Proposals will be opened and Respondents names will be read aloud at 2:30 pm EST in the Council Chambers located on the first floor of City Hall, 1000 City Center Circle, Port Orange, Florida 32129.

There will be a Non-Mandatory Pre-Submittal Conference and site visit for the project at 10:00 am EST on Friday, September 25, 2026 at Council Chambers, located at the City of Port Orange at 1000 City Center Circle, Port Orange, FL 32129. All attendees to the Pre-Submittal Conference MUST sign in. The representative of each Respondent shall be an authorized employee of the Respondent and shall sign in accordingly. Respondents are urged to obtain proposal documents and familiarize themselves with the documents prior to the Pre-Submittal Conference.

DESCRIPTION:Water Treatment Plant Transfer Pump Station

Modifications

Bidders must be a commercial entity licensed to do business in the State of Florida and perform the services identified herein. Bidder(s) shall be a certified General Contractor. Bidders must be properly registered and licensed to provide the services identified in the scope of work, by all applicable state and local agencies.

All Invitation to Bid (ITBs) are solicited and will be evaluated on the requirements outlined in the ITB.

Copies of the bid documents, requirements, scope of service and all other pertinent information necessary to submit a complete package may be obtained electronically from the City of Port Orange Purchasing web page at www.port-orange.org/bids.aspx and OpenGov at https://procurement.opengov.com/portal/portorangefl.

All questions must be submitted electronically via https://procurement.opengov.com/portal/portorangefl. Last day for questions will be Friday, October 2, 2026 at 4:00 pm EST.

The Cone of Silence begins with the issuance of the solicitation document and continues until City Council meets to make a final decision on an award. During this time respondents, suppliers, contractors and sub-contractors are prohibited from all communications regarding the solicitation with City staff, City consultants, City legal counsel, City agents, or elected officials. Any respondent who initiates any discussions or attempts to influence a member or members of the aforementioned shall be disqualified from continued participation in the procurement process with regard to that particular solicitation. While the Cone of Silence is in effect, all communications from potential respondents, suppliers, contractors and sub-contractors must be directed to the Purchasing Division @ purchdiv@port-orange.org.

SPECIAL NOTE: The City of Port Orange has transition from DemandStar to OpenGov for our solicitations. Since this is a new platform for the City, and for the Bidders submitting, we will be offering two different ways in submitting a bid, which is considered a Hybrid submittal for soliciting projects for a limited time only. The timeframe for using this method will end on or about October 1, 2026, for which the City will be requesting electronic bids only. As of right now, Bidders are required to submit BOTH an electronic submittal and a hand-delivered submittal. In addition to submitting electronic bids, bidders are also required to submit a hard copy to the City desiring to provide services, as described herein shall submit sealed bids in addition to submitting one (1) original and one (1) digital (flash drive) version in PDF format, in conformance with the detailed submittal instructions. If Bidders are not familiar with OpenGov, the platform is FREE in creating an account and signing with OpenGov by signing up at https://procurement.opengov.com/login. For more information, please refer to the solicitation documents on this change.