LEGAL NOTICE TO BIDDERS

ITB-26-22-CW

City Center Sport Complex

Ballfields Restoration

Notice is hereby given that the City of Port Orange is soliciting proposals for ITB-26-22-CW - City Center Sport Complex Ballfields Restoration. Bids will be accepted in until 2:30 pm Eastern Standard Time (EST) on Monday, November 2, 2026, which may be amended by addendum issued by the City. All untimely bids will be rejected. All bids will be evaluated to ensure they contain all the required forms in order to deem the Bidder re-sponsive or non-responsive. Bids will be opened and bidder(s) names and price will be read aloud at 2:30 pm EST in the Council Chambers located on the first floor of City Hall, 1000 City Cen-ter Circle, Port Orange, Florida 32129.

Note:Bids read aloud at the bid opening is not binding until there has been a responsive and re-sponsible review by Purchasing in determining who is the lowest price, responsible, and responsive bidder.

A Microsoft teams link has been added for those Bidder(s) who would like to attend virtually. Re-fer to the Timeline for the Micro-soft Teams Link.

There will be a mandatory Pre-Bid Conference and site visit for the project at 10:00 am EST on Mon-day, October 12, 2026, at Council Chambers, located at the City of Port Orange at 1000 City Center Circle, Port Orange, FL 32129. Site Visit Location - 4625 City Center Drive, Port Orange, Florida 32129. In order to be eligible to submit a bid, prospective bidders must attend the mandatory Pre-Submittal Conference and Site Visit. All attendees at the Pre-Submittal Conference MUST sign in. The representative of each Bidder shall be an authorized employee of the Bidder and shall sign in accordingly. Bidders are urged to obtain bid documents and familiarize themselves with the documents prior to the Pre-Submittal Conference.

DESCRIPTION:City Center Sports Complex Ballfields Restoration.

Bidders must be a commercial en-tity licensed to do business in the State of Florida and perform the services identified herein. Bid-der(s) shall be a certified General Contractor. Bidders must be properly registered and licensed to provide the services identified in the scope of work, by all applicable state and local agencies.

All Invitation to Bid (ITBs) are solicited and will be evaluated on the requirements outlined in the ITB.

Copies of the bid documents, re-quirements, scope of service and all other pertinent information ne-cessary to submit a complete package may be obtained electronically from the City of Port Orange Pur-chasing web page at:

www.port-orange.org/bids.aspx

and OpenGov at:

https://procurement.opengov.

com/portal/portorangefl

All questions must be submitted electronically via:

https://procurement.opengov.

com/portal/portorangefl

Last day for questions will be Mon-day, October 19, 2026, at 4:00 pm EST.

The Cone of Silence begins with the issuance of the solicitation document and continues until City Council meets to make a final decision on an award. During this time respondents, suppliers, contractors and sub-contractors are pro-hibited from all communications regarding the solicitation with City staff, City consultants, City legal counsel, City agents, or elected officials. Any respondent who initiates any discussions or attempts to influence a member or members of the aforementioned shall be dis-qualified from continued participation in the procurement process with regard to that particular solicitation. While the Cone of Silence is in effect, all communications from potential respondents, suppliers, contractors and sub-contractors must be directed to the Purchasing Division @

purchdiv@port-orange.org.

SPECIAL NOTE: The City of Port Orange has transition from DemandStar to OpenGov for our solicitations. Bidders who are not listed in OpenGov, will need to be register as soon as possible so in order to submit on this project electronically. Bidders shall create a FREE account with OpenGov by signing up at:

https://procurement.

opengov.com/login

Once you have completed account information, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic submittal.

Bidders are required to submit an electronic submittal. The City in-vites bidders to respond to this Initiation to Bid (ITB) for the City Center Sport Complex Ballfields Restoration. The City anticipates awarding to one (1) responsible and responsive bidder. The con-tract term will be 395-days, sub-stantial completion is true to the day.

Bids received after the submission deadline will be rejected.

It is the bidder's responsibility to ensure they commence their up-load submittal timely to meet the submission deadline. The City shall not be responsible for delays caused by an occurrence, including the respondent's network delays, bandwidth issues, internet out-ages, or technical difficulties.

On-line Provider Disclaimer

The City of Port Orange Purchasing Department is the official source to obtain information relating to the City solicitations. All documents regarding this solicitation are posted utilizing an online bid management system, OpenGov. There is no charge to register with OpenGov and/or to participate in the solicitation process.

This is a third-party provider that provides a platform to communicate solicitation information to the Public. OpenGov does not represent the City nor does communications through this provider constitute communications to the City. The City of Port Orange is not responsible for errors and omissions occurring in the transmission or downloading of any documents from the online website.

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