REQUEST FOR STATEMENTS OF QUALIFICATIONS FOR ARCHITECTURAL AND ENGINEERING SERVICES
PROJECT ANNOUNCEMENT: The Sarasota County Public Hospital District d/b/a Sarasota Memorial Hospital and Sarasota Memorial Health Care System and its governing board (collectively, the Hospital), located in Sarasota County, Florida, is accepting Statements of Qualifications from qualified architectural/engineering consulting firms under the provisions of the Consultants Competitive Negotiation Act, Section 287.055, Florida Statutes (the CCNA).
PROJECT DESCRIPTION: The project involves an interior tenant infill to a developer built structure on the first and second floors of a two story medical office building located at 11255 Mezzo Drive, Venice, Florida. The first floor includes approximately 19,000 square feet of tenant infill for a freestanding emergency department and outpatient rehab. The project scope will include 16 total exam rooms programmed to include bariatric, behavioral health, isolation, pediatric and trauma, and additionally will include 4 fast-track bays, and 2 triage bays. Radiology services will include an MRI, CT, ultrasound, bone density, mammography and general radiology room. The program will also include a full-service laboratory, as well as all associated support spaces and utilities required by the agencies having jurisdiction for a freestanding emergency facility. The rehab space on the first floor will include approximately 3,000 square feet of gym and office space. The second floor includes approximately 20,000 square feet dedicated to First Physician Group practices, including internal medicine, obstetrics, pediatrics and specialty practice. This project shall require State and Local agency submittals, inspections and approvals, including, without limitation, the Wellen Park internal site plan process with the master developer and the City of North Port, Florida, approval process.
SERVICES DESCRIPTION: The services of the selected architectural/engineering firm will include, but are not limited to, programming, preparation of design and construction documents for all architectural, interior design, mechanical, electrical, plumbing, fire protection/life safety systems, structural, civil, and security engineering and design for the project and medical equipment coordination, medical equipment placement drawings and furniture placement drawings and coordination for the project, and construction administration services through the issuance of a Certificate of Occupancy from the applicable building department and approval of the project by the Florida Agency for Health Care Administration (AHCA).
Additional project documentation and information is available by contacting Beth Moser, Executive Director of Design and Construction, at Elizabeth-Moser@smh.com.
INSTRUCTIONS:
Firms interested in being considered as candidates are required to submit five (5) bound statements of qualifications, to be organized in the following order and include, at a minimum, the following information:
1. A copy of the firms current applicable Florida professional license(s) (e.g., Certificate of Authorization from the Florida Board of Architecture and Interior Design or the Florida Board of Professional Engineers) and corporate registration certificates.
2. A completed AIA Document B305 Qualifications Statement.
3. Proof of the insurance coverages maintained by the firm, including, without limitation: (a) Commercial General Liability, on an occurrence basis, including Damage to Rented Premises, Medical Expenses; Personal Injury; Products Completed Operations Aggregate and General Aggregate; (b) Automobile Liability, (c) Excess / Umbrella Liability, on an occurrence basis; (d) Worker Compensation at statutory limits; (d) Employer Liability; and (e) Professional Liability At a minimum provide a Certificate of Insurance on the current Acord form showing insurer names, policy numbers, coverage types, limits, and effective/expiration dates.
4. A statement as to whether the firm is a Florida-based woman, veteran, or minority owned Florida Certified Business Enterprise. If your firm claims Florida-based woman, veteran, or minority owned Florida Certified Business Enterprise status, a copy of the firms current, valid Office of Supplier Diversity certificate is required as part of the submission package.
5. A list of the proposed design team to include individual resumes with relevant design experience as follows:
a. Planning of projects similar in size and scope as described above;
b. Programming of hospital projects similar in size and scope as described above in an active, occupied hospital campus, preferably in the state of Florida.
6. A list of at least five client references consisting of name, title, organization, address, telephone number and project name(s) for each reference specified. Please ensure your references are updated and willing to reply.. Firms must ensure that all listed references are current, available and willing to reply to the Hospitals inquiries during the evaluation period. No Hospital employees shall be used as references for purposes of this Request for Statements of Qualifications. Failure to provide five responsive references may result in the submittal being deemed non-responsive.
7. A summary of the firms design and permitting experience within the City of North Port, Florida, Sarasota County, Florida, and other applicable permitting agencies, and experience with projects subject to approval by AHCA. Provide past five (5) years of completed healthcare facility projects that demonstrate the firms experience with healthcare facilities.
8. The location of the design firms main office, and proposed project team office location (if different from main).
9. An explanation of how the firm will respond expeditiously to urgent project matters, and a summary of the firms proposed approach to this particular project.
10. A statement addressing the following:
a. The firms approach to successful project delivery and quality control;
b. The firm's financial capacity to perform projects of similar size and complexity as described above;
c. Whether the firm has had any projects in the past five (5) years terminated for cause, defaulted, or not completed, and if so, a brief description of the circumstances; and
d. Any material claims, litigation, or regulatory actions involving the firm within the past five (5) years, including a brief description and resolution or current status.
Submissions must be complete and on time. Incomplete or tardy submissions will be returned unopened and the responding firm disqualified. Submittals are part of the public record. Application materials will not be returned.
The basis for selection criteria for this project includes, but is not limited to:
1. The firms relevant design and construction administration experience in the past five (5) years as it relates to the above-mentioned project;
2. The firms relevant experience with regulatory agencies with applicable jurisdictional authority, including, but not limited to, federal, state, and local agencies;
3. The firms depth of design team and the resources available for this assignment. This includes (without limitation) recent, current and projected workloads of the firm;
4. The location of the lead designers main/corporate office;
5. The firms approach to this particular project;
6. The firms ability to respond quickly;
7. To the extent permitted by law, whether or not the firm is a Florida-based woman, veteran, or minority owned Florida Certified Business Enterprise (valid certificate from the Office of Supplier Diversity required); and
8. The volume of previously awarded projects to the firm by the Hospital;
9. The firms insurance coverages; and
10. Other factors determined by the Hospital to be applicable to its particular requirements.
The Hospitals Selection Committee may use a scoring rubric or consensus method to evaluate qualifications based on the criteria described above. No price or fee proposals shall be considered during the evaluation phase, in accordance with the CCNA. The Hospital intends to negotiate a fair, competitive and reasonable compensation per the CCNA.
All interested firms are further informed as follows:
1. The Hospital reserves the right to reject any or all submittals at any time during this process.
2. The Hospital reserves the right to request additional information beyond the data set forth above.
3. The Hospital reserves the right to waive any minor irregularities, informalities, or technical deficiencies in a submittal, provided that such waiver does not materially affect the qualifications of the responding firm.
4. Questions regarding submissions shall be directed only to the Hospitals Executive Director of Construction, Beth Moser, (941) 917-1804.
5. Submissions shall be titled:
Statement of Qualifications for
ARCHITECTURAL AND ENGINEERING SERVICES
Sarasota Memorial Health Care System Wellen Park Facility
6. Submittals must be received by the Hospital no later than 3:30PM on Thursday, December 10, 2026. Submit Statements of Qualifications to Beth Moser, Executive Director of Construction, 1515 S. Osprey Avenue, Building A-3, Sarasota, FL 34239. Submittals received after this deadline will not be accepted. Facsimile (FAX) or electronic submittals are not acceptable and will not be considered. Submittals that are late or do not comply with the above instructions may be deemed non-responsive and rejected at the sole discretion of the Hospital. Submittals are part of the public record. Application materials will not be returned.
7. The Selection Committee will meet in a public meeting located at Sarasota Memorial Hospitals Sarasota Memorial Roberta L. Sudakoff Foundation Conference & Education Center, located on the 1st floor, directly across from the Oncology Tower Main Entrance on Waldemere St. Sarasota, FL 34239 on Wednesday, December 16, 2026 at 8:00 AM to discuss their evaluation of the firms providing Statements of Qualifications rank and select no fewer than the three firms that the Selection Committee determines to the be the most qualified with which to conduct further discussions (the First Selected Candidates).
8. Thereafter, the Selection Committee will meet in a second public meeting located at Sarasota Memorial Hospitals Sarasota Memorial Roberta L. Sudakoff Foundation Conference & Education Center, located on the 1st floor, directly across from the Oncology Tower Main Entrance on Waldemere St. Sarasota, FL 34239 on Wednesday, January 6, 2027 at 8:00 AM, in accordance with the requirements of the CCNA, with the First Selected Candidates to conduct discussions with, and may require public presentations by, to further evaluate the First Selected Candidates qualifications, approach to the Hospitals projects, and ability to furnish the required services. The Hospital will rank in order of preference the firms of the First Selected Candidates deemed to be the most highly qualified to perform the required services and subsequently engage in contract negotiations with the firm or firms deemed by the Selection Committee to be the most highly qualified.
9. Only Beth Moser shall be contacted regarding this Request. Requests for in-person meetings by individual firms will not be granted. No communication shall take place between the applicants and the Hospitals Selection Committee members or employees of the Hospital. Failure to comply could result in immediate disqualification at the discretion of the Executive Director of Construction.
Pub: 10/30/26 & 11/6/26#12735000