SECTION 000020 - INVITATION TO BID

MADISON COUNTY BOCC

SHERIFF’S OFFICE REMODEL

CLEMONS, RUTHERFORD & ASSOCIATES, INC.

2027 THOMASVILLE ROAD

TALLAHASSEE, FLORIDA 32308

PHONE (850) 385-6153

You are invited to bid on a General Contract for the Madison County BOCC For: Re-Roof of Future Madison County Sheriff’s Office located in Madison, Florida at 232 S Horry Ave. Scope may be adjusted at a later date pending funding to include other scopes of work; thus all bidders must hold active State of Florida Contractors license.

A Mandatory Pre-Bid Conference will be scheduled with Contractors on November 23, 2026, at 10:00 am., at the Site, Future Madison County Sheriff’s Office, 232 SW Horry Ave, Madison, Fl. 32340. All questions at the Pre-Bid Conference by Contractors shall be presented on the “Request for Clarification” form. See Section 000100 - Instructions to Bidders for form information.

The Madison County Board of County Commissioners will receive sealed bids until 3:00 P.M. EST on Monday, December 7, 2026, seal bids may be turned in ahead of time if desired to the Madison County Board of County Commissioners, County Manager Sherlyn Pickles, 229 SW Pinckney St. Suite 219, Madison, Fl 32340, marked on submittal Madison County Board of County Commissioners – Sheriff’s Office Remodel. If turning in at 3:00pm on day of Bid then do so by 3:00pm at County Commission Meeting Room. Bids will be received and opened at 3:01pm by CRA Architects Inc., Will Rutherford in the County Commissioners meeting Room on First Floor at 3:00pm.

The Architect Clemons, Rutherford & Associates, Inc. 2027 Thomasville Road, Tallahassee, Florida 32308 will provide Construction Documents for Bidding. Bids received after that time will not be accepted. Bids will be opened publicly and read aloud at 3:01 P.M. on the same date.

Copies of the Bidding Documents may be examined at the Architect's office,

Clemons, Rutherford & Associates

2027 Thomasville Road

Tallahassee, Florida

(850) 385-6153

Contractors may obtain electronic copies (PDF files) of the Bidding Documents from the Architect's office in accordance with the Instructions to Bidders. Contact Emily Winston at ewinston@craarchitects.com or (850) 385-6153.

A letter from a bonding company must accompany each bid, stating that the bidder is capable of obtaining all P &P bonds required by the Construction Documents.

It is the intent of The Madison County Board of County Commissioners to review the apparent low bidder and issue Contract. Owner reserves the right to negotiate scope and utilize direct purchasing for sales tax savings of materials with apparent low bidder. Bids shall include all taxes and if direct purchasing is utilized the sales tax will then be removed from Contract via Change Order procedures.

The Madison County Board of County Commissioners reserves the right to waive irregularities and to reject any and all Bids.

11/11, 11/18, 11/25